KYC Policy

1. Introduction

At SmartTradeHunt.com, we prioritize the security and integrity of our platform and the safety of our users. Our Know Your Customer (KYC) policy is designed to ensure compliance with legal requirements and industry standards, mitigate risks of fraud, and maintain a transparent and secure environment for all stakeholders in our B2B and B2C e-commerce marketplace.

2. Objective

The primary objectives of the KYC policy are:

• To establish the identity of our customers.
• To prevent identity theft, financial fraud, money laundering, and terrorist financing.
• To manage risks prudently and ensure compliance with regulatory obligations.
• To foster trust and safety within the SmartTradeHunt.com community.

3. Scope

This KYC policy applies to all users of SmartTradeHunt.com, including but not limited to:

• Individual buyers and sellers
• Business entities (e.g., companies, partnerships, sole proprietorships)
• Any other entities engaging in transactions on our platform

4. KYC Procedures

4.1 Customer Identification Program (CIP)

To verify the identity of our customers, SmartTradeHunt.com implements a Customer Identification Program (CIP) that includes the following steps:

• Collection of Information: Users are required to provide accurate and complete personal or business information during the registration process, including but not limited to:

  • Individuals: Full name, date of birth, residential address, contact information (email, phone number), national identification number (e.g., Social Security Number, Passport Number).
  • Businesses: Business name, registration number, registered address, contact information, names of authorized representatives, and ownership details.

• Documentation: Users must submit the following documents for verification:

  • Individuals: Government-issued photo identification (e.g., passport, driver’s license), proof of address (e.g., utility bill, bank statement).
  • Businesses: Certificate of incorporation, business license, proof of address, identification of authorized representatives, and additional documentation as required based on the risk profile of the business.

• Verification: The submitted information and documents are verified through various means, including but not limited to:

  • Automated verification systems
  • Manual review by our compliance team
  • Third-party verification services

4.2 Ongoing Monitoring

SmartTradeHunt.com engages in continuous monitoring of user activities to detect and prevent suspicious activities. This includes:

• Transaction Monitoring: Regular monitoring of transactions to identify unusual or suspicious patterns.
• Periodic Review: Periodic re-verification of user information and documents to ensure accuracy and currency.
• Enhanced Due Diligence (EDD): For higher-risk users or transactions, additional scrutiny and verification measures are implemented.

5. Risk Assessment

SmartTradeHunt.com conducts regular risk assessments to evaluate the effectiveness of the KYC process and identify potential risks. Factors considered in the risk assessment include:

• Geographic risk
• Customer risk
• Transaction risk
• Service risk

6. Data Privacy and Security

SmartTradeHunt.com is committed to protecting the privacy and security of user data. All personal information and documents collected during the KYC process are handled in accordance with our Privacy Policy and applicable data protection laws.

7. Record Keeping

SmartTradeHunt.com maintains comprehensive records of all KYC-related documentation and transactions for a minimum period as required by law. This includes:

• Copies of identification documents
• Records of verification checks
• Transaction records
• Correspondence with users

8. Regulatory Compliance

SmartTradeHunt.com complies with all relevant regulatory requirements and guidelines related to KYC and anti-money laundering (AML). This includes cooperation with regulatory authorities and timely reporting of suspicious activities.

9. User Responsibilities

Users of SmartTradeHunt.com are responsible for providing accurate and up-to-date information during the KYC process and promptly notifying us of any changes to their information.

10. Non-Compliance

Failure to comply with the KYC requirements may result in restricted access to services, account suspension, or termination, and reporting to relevant authorities as required by law.

11. Policy Review

This KYC policy is reviewed periodically to ensure its effectiveness and compliance with regulatory requirements. Updates and amendments to the policy will be communicated to users through appropriate channels.

12. Contact Information

For any questions or concerns regarding this KYC policy, please contact our Compliance Team at compliance@smarttradehunt.com.

This policy is effective as of [This Date] and will remain in effect until further notice.